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Qudos 3 Help
Documents - Overview
Using obsolete copies of documents, or not having important documents available where needed can be a recipe for disaster. Exercising control over your documents is good business practice and a requirement of all management system standards. There are several aspects of document control:
- An approval process to ensure that only suitable documents are used
- A convenient means of accessing documents - ensuring they are available where needed, and that they are easy to find and identify
- Revision logging to ensure that users can be satisfied they have only the latest and correct version of a document
- A review and re-approval process to verify the continued validity and relevance of documents
- Arrangements removing obsolete documents from distribution
- Where there is a need to keep obsolete documents, securely archiving / clearly identifying them do they are not used in error
Your organisation should consider its own business rules, and describe them in a documented procedure.
Toolkits for guidance and procedures
The Quality, Safety, and Enviro Manager toolkits include guidance on the requirements of relevant national / international standards, and sample procedures. These toolkits may be accessed from the Qudos 3 Main screen, and Help menu