Qudos 3 Help

Risk Assessment

This form is for recording a risk assessment. It may be accessed from the Risk Assessments List. For help on activities associated with it, go to Risk - Activities

The form has several tabbed sections - for Summary, Details, Attachments, and Status.

Summary tab

Fields displayed:

Field	Type	Description
Reference number	Automatically populated	Identifier for the assessment
Risk Category	Combo box	The group into which the assessment fits
Subject *	Text	Basis for the assessment
Overall assessment	Combo box	General conclusion
Master	Check box	One assessment in each category would typically be set as a Master
Business unit	Combo box	The relevant business unit or department
Location	Combo box	The relevant area or geographic location.
Assessor	Combo box / Pop-up form	Person performing the assessment
Date	Calendar tool	Date that the assessment was performed
Comments	Free text field	General comments
Action number	Automatically populated	Defaults to NO. Automatically displays the action number, when an Action has been created for the overall assessment - as opposed to actions relating to individual assessment items which are in the Details tab. There is an Action button linked to the field.

* = Mandatory field.

The Lock feature enables the entire risk assessment to be locked / unlocked for editing - except the Status tab. That tab has its own separate lock

Buttons:

Button	Function
Procedure	Opens your procedure for risk assessment
Save	Save changes
New	Save changes and open a new form
Close	Close the record
Lock	Lock the Assessment to prevent editing
Unlock	Unlock the Assessment to allow editing
Action	Create an action / view existing action

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Details tab

Fields displayed:

Field	Description
Item number	The software automatically creates a sequential number for this field
Hazard, threat or aspect	Free text field. What could cause harm e.g. Moving parts in a machine
Risk or Impact	Free text field. What harm could it cause e.g. shearing injury
Likelihood	Choose from drop-down list
Consequence	Choose from drop-down list
Initial or raw risk level	The software uses the a matrix to automatically generate a value from your entries of Likelihood and Consequence. Values / descriptors in the matrix may be set by your System Administrator via the Management Console
Controls required	Free text field. What is required to manage the risk. If required, further details of controls/treatments can be included in a linked Action form using the Action button
Controls in place	Free text field. a brief description or list of controls that are known to be in place
Likelihood	The assessed value of likelihood that will remain after control measures have been successfully applied - Choose from drop-down list
Consequence	The assessed value of consequence that will remain after control measures have been successfully applied - Choose from drop-down list
Final or residual risk level	The software uses the a matrix to automatically generate a value from your entries of Likelihood and Consequence. Values / descriptors in the matrix may be set by your System Administrator via the Management Console
Action	The action field is for display only. Where no link has been created, the field displays 'No'. Where a link has been created, the action reference number is displayed. There is an Action button linked to the field.

Buttons:

Button	Function
Delete	Delete the selected item from the Assessment
Action	Create a link from the selected item to an Action Form or visit an existing linked action. Where no link has been created, the relevant field displays 'No'. Where a link has been created, the action reference number is displayed.

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Attachments Tab

This tab provides the facility to link one or more attachments to the assessment.

Fields displayed:

Field	Description
Number	An automatically populated number to identify the attachment
Filename	The name of the attached file
Description	Free-text description of the attached file

Buttons:

Button	Function
Browse	Navigate to, and select the file to be attached
View	View the selected attachment
Delete	Delete the selected attachment

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Status Tab

This tab provides the facility to de-activate a risk assessment that is no longer relevant.

Fields displayed:

Field	Type	Description
Active	Checkbox	Defaults to being checked. Uncheck if no longer relevant
Reason	Combo box	Why the assessment is no longer relevant
Superseded by	Lookup	When the reason an assessment is de-activated is because it is being superseded by a later assessment, this field may be used to look up and identify that replacement assessment
Notes	Text box	For any further explanation required

The Lock feature on this tab will lock the status tab only.

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Contents | Risk | For help on activities associated with this form, go to Risk - Activities